Organizational Structure
Space Communications and Spectrum Management Office Project Planning & Control Organizational Structure
Space Communications and Spectrum Management Office Project Planning & Control Roles
MSC Administrative Support
The MSC Office Administrative personnel for the Space Communications and Spectrum Management Office supports the organization/projects with the following core functions:
• Compose and type letters and memorandums and establish and update electronic calendars using Outlook (or Entourage) Maintain meeting minutes
• Coordinate monthly/bi-monthly reviews and prepare integrated reports
• Prepare spreadsheets, tables, charts, and graphs, and establish databases (Access or equivalent) using PPT, and Excel
• Use Adobe Photoshop to create, edit, resize, recolor, touch-up, and filter graphics
• Answer phones, receive/distribute faxes, distribute mail, maintain action logs, collect and integrate weekly highlights
• General Program/Project Support as requested by the Office management
• Keep all Office records in accordance with GLPRs and maintain the office filing systems
• Prepare travel, both domestic and foreign, and expense reports using FedTraveler
• Work with budget analyst on funding issues
MSC Resource Analysts
The Project Resource Analysts for the Space Communications and Spectrum Management Office supports the project/organization with the following core functions:
• Receiving and Distributing Funds
• Workforce Labor and Costing
• Funding Major Contracts
• Budget Formulation and Execution (PPBE and Phasing Plans)
• General Program/Project Support
• Managing the Reimbursable Process (if required)
Scheduling
The Integrated Master Scheduler supports SCaN HQ with the following core functions:
• Provide scheduling expertise to SCaN HQ generating a SCaN Integrated Master Schedule
• Install, configure and maintain the Proteus Software as the platform for the SCaN Integrated Master Schedule
• Lead an Inter-Center SCaN Working Group to plan, collaborate and create the Integrated SCaN Master Schedule
• Document and plan the continued maintenance and development of analysis tools to assess schedule trades
• Report on IMS Working Group progress as requested
The GRC Project Schedulers support the project/organization with the following core functions:
• Creation and maintenance of a Resource Loaded Schedule (RLS) utilizing the PPME toolkit
• Report and status project schedules as requested by management and at Code MB All Hands meetings
• Attend project meetings as requested by the project manager
• Coordinate with Code MB to establish reasonable schedule deliverables for initial project schedules, gate reviews and schedule integration
• Ensure that MSC projects include a schedule in the MSR and SFS Monthly Reports
Project Integration
The Project Integration personnel for the Space Communications and Spectrum Management Office supports the projects with the following core functions:
• Assist project managers with lower level project planning
• Assist the project teams with preparation and completion of required project documentation
• Follow standard procedures and policies in the GLPRs to assist the project managers
• Work with the technical project teams to assure 7120 compliance with schedule and deliverables
• Work with the project teams on preparation of project presentation deliverables
• Complete monthly project reporting under the direction of the project managers
• General Program/Project Support as requested by the project managers
MSC Project Office Integration
The MSC Project Office Integration team for the Space Communications and Spectrum Management Office supports the project/organization with the following core functions:
• Integration and roll up of lower level project information into an MSC Integrated view
• Integration of planning from the projects into a MSC Integrated view
• Preparation and integration of deliverables/presentations for MSC deliverables
• Preparation and integration of deliverables/presentations HQ level reviews
• General Program/Project Support as requested by the PP&C Manager
• Support /backup for the MSC Schedule Integration role
• Support for Integration of MSC schedule milestones for CMC reporting
• Support the PP&C Manager in completion of actions and provide meeting support as needed.
MSC Technical Writing
The Project Technical Writer for the Space Communications and Spectrum Management Office supports the project/organization with the following core functions:
• Works with the project team to review and revise technical documentation, facilitating comprehensive and coherent integration of information
• Assists the project manager by reviewing and editing technical project documentation
• Maintains all project configuration and versioning control requirements while in the process of technical editing
• Reviews presentations and documents for clarity, grammar, spelling, and consistency
MSC Configuration and Data Management
The individual projects within the Space Communications and Spectrum Management Office retain configuration and data management of their respective project documentation. The CM/DM personnel for the Space Communications and Spectrum Management Office supports the MSC Office with the following core functions:
• Setup, configuration, access control and maintenance of the Space Communications Office eRoom
• Provide environment and processes to facilitate configuration control of all project documents identified as required for Office retention
• Provide a repository for all MSC Actions and the associated responses
• Follow the CM/DM guidelines as outlined in the GLPR 7123.34 Configuration and Data Management Requirements for GRC Programs/Projects
IT Support
The IT Support personnel for the Space Communications and Spectrum Management Office supports the project/organization with the following core functions:
• Respond to MSC requests regarding IT and Communications equipment
• Maintain MSC specific IT hardware and software
• Serve as the MSC ACES representative
• Communicate IT related information to MSC Office Chief and staff
MSC Graphics Support
The Graphics personnel for the Space Communications and Spectrum Management Office supports the project/organization with the following core functions:
• Preparation of high resolution graphics for use by the MSC projects
• Creation of posters and presentations at the direction of the MSC project managers
• Participation in outreach activities for the MSC projects with clear and concise graphical displays
• Assisting the MSC projects with all forms of graphical communications (posters/flyers/pamphlets/papers)
MSC Project Outreach
The Project Outreach personnel for the Space Communications and Spectrum Management Office under the direction of the PP&C Manager supports the project/organization with the following core functions:
• Coordinate the outreach activities of the MSC projects and report status to the PP&C Manager and Project Manager
• Perform activities that meet the outreach goals and objectives of the Space Communications Office and HQ SCaN Program Office.
• Coordinate with internal and external contacts to plan and execute MSC outreach activities
IT Support & IT Security, ITAR and Intellectual Property Space Communications and Spectrum Management Office IT Support, IT Security, ITAR and Intellectual Property functions are managed by the MSC PP&C Manager but are specific to the individual projects.